Accounting or Admin Assistant

Summary  

An important position in the company, in terms of the responsibilities and duties the Assistant performs.

Reporting to General Manager (GM)

Qualification and Skills:

  • Excellent written and oral communication skills. Dealing with people of diverse backgrounds and industries.
  • Must be an initiator in taking responsibilities within reason.
  • Must have skills in setting priority and managing work pressures.
  • Attention to detail and record keeping is an essential requirement of the Assistants’ job.
  • Skilled in computer related functions of 365, MS Office, and other software (i.e., GSS, Xero)
  • Must be familiar with internet browsing, group messaging, emails, and WebEx and/or Zoom meetings.
  • Knowledge of basic Math and Bookkeeping Practices and Principles.
  • Skill in Record Retention and Accounting Records

Duties:

  • Maintaining the “Up to Date” list of Approved Contacts
  • Verify and/or compares Documents, Forms, Applications, or other materials for accuracy, completeness, grammar, and format.
  • Compose routine correspondence and memoranda in accordance with instructions.
  • Collect, Sort, Batches, Alphabetizes, Codes, and/or assigns Numerical Order various documents for filing, storage, and processing.
  • Keep Logs and records telephone calls, clients or tourist served, and types of services provided.
  • Monitoring and Order(s) office supplies
  • Answers and receives telephone calls.
  • Data Entry and Loads necessary information into the software programs.
  • Must type 60 WPM.
  • Thrives in a busy environment.
  • Calm and collected under pressure.
  • Experience with handling high volume data entry with strong detail
  • Excellent customer service skills
  • Ability to adapt and multi-task. 
  • Reliable, efficient, organized.
  • Demonstrates a “can do” attitude.
  • Able and willing to lift up to 25lbs.
  • Vision, corrected to at least 20/40 (Snellen Chart STD)
  • Filing documents as per the requirements of the Office Managers or updating files and registers related to the attendance and work of the Staff.
  • Retrieves Records, associates with request(s) or inquiries, and routes to proper person/staff.
  • Maintains and makes necessary adjustments to various Records and Logs such as Journals, Payroll/Time Reports or Property Records.
  • Sort(s) documents and Posts “Debits/Credits” to proper Accounting Accounts, Balance Entries, and makes necessary corrections, when needed.
  • Prepares Forms or Encodes materials for Data Entry.
  • Prepares, Checks, Invoices, Requisitions, and other documents for processing; Encodes and obtains approval when necessary.

Requirements:

  • One (1) to Three (3) years Accounting related experience; or any equivalent combination of experience and/or Education from which comparable knowledge, skills and abilities have been achieved.
  • Must be fluent in Microsoft systems, (365, MS Word, Excel, PowerPoint, Outlook, etc.)
  • Experience in an Accounting based Software Programs (Global Shop, Xero, QBS)
  • Must be a punctual, reliable, trustworthy, highly organized multi-tasker.
  • Motivated self-starter.
  • Positive attitude and a team player.
  • Excellent oral and written communication skills.
  • Good computer skills.
  • Minimum of 2 years’ experience working as a Front Desk Receptionist.

Work Week:

Monday thru Friday, 6:30am to 3:00pm, (with occasional Saturdays)

Resumes or inquiries may be emailed to the following email address:

(.PDF, .DOC, .DOCX files Preferred) NO HYPERLINKS or EMBEDDED HYPERLINKS

Employment@certifiedmetalfinishing.com

Or mail to:

Certified Metal Finishing, Inc.

1420 S.W. 28th AVE

Pompano Beach, Florida 33069-4811